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Proposed Outline of Workshop Session Formats for IGF 2016

 

Break-out Group Discussions

Break-out group discussion sessions are suggested for in-depth discussions on specific aspects of an issue which has already been mapped/brainstormed within a larger group. This format is also good to clarify aspects of an issue, and/or to discuss capacity-building opportunities.

Time:

·         90 mins; or
·         60 mins

Format:

·         Moderators/subject matter experts to set the stage at the start of the session by giving a summary of the already mapped field and challenges;
·         Participants break out into groups per their views or interest to discuss specific approaches or aspects, and experts can be “assigned” to each group to clarify specific issues if needed;
·         Online moderators to facilitate remote participation;
·         At the end, groups can report to everyone, or moderators/experts can share results and conclude with suggestions for possible next steps;
·         Rapporteur(s)

Layout:

·         Several smaller tables (for 6-10 max), suitable for split out into several groups;
·         Several roaming microphones for group reporters;
·         Printouts/collaborative online platforms (e.g. a wiki) for notetaking;
·         Online participation, preferably one remote moderator/computer per group.

Debate

A debate format is a productive way to weigh opposing views on an issue and to assess the logical arguments supporting each view. The highest quality debates usually result from comparing two extreme positions.

Time:

·         90 mins; or
·         60 mins.

Format:

·         Debates can take several formats. One popular format is the Oxford-style debate: http://www.ox.ac.uk/oxford_debates/. Debates usually have strict rules and timing;
·         Two sides to an issue are presented – one side argues in favour of a proposition, and one side argues against. Each side can be represented by one person, or alternatively, a team;
·         One or two debate moderators;
·         Teams must work together before the session to prepare their arguments;
·         Audience participation and/or scoring of the debate should be built into the session agenda;
·         Rapporteur(s)

Layout:

·         Two podiums; with a table next to each podiums for the debater(s) to sit;
·         Rows of chairs for the audience;
·         Roaming microphones to capture questions/comments from the audience (depending on the debate format used);
·         If speakers are participating remotely, the use of video/audio conferencing;
·         Printouts and/or a shared online space for collaborative drafting/notetaking;
·         Online participation station.
 

Birds of a Feather (BoF)

The BoF session format is suggested for when a group of attendees come together based on a shared interest, and carry out discussions without any pre-planned agenda. There is no need for preparation before the session.


Time:

·         30 mins;
·         60mins; or
·         90 mins

Format:

·         The call for participation can be announced at the plenary, online, or on a bulletin board at the IGF event;
·         Any individual or group can present a theme for the session;
·         There is no need for preparation before the session.

Layout:

·         Several circular tables or a circle of chairs to enable group work/discussion;
·         Online participation where possible;
 

Flash Session

The flash session format should be used for sessions where an individual/organsation wishes to inform the community about the work they have done on a project and or propose a project and invite collaboration.

Time:

·         30 mins

Format:

·         One or more speakers to present;
·         Use of audio/visual materials strongly encouraged;
·         This format is not suggested for discussion, but for presentation

Layout:

·         A podium/table for the presenter;
·         Chairs for attendees;
·         Online participation station (for remote viewing of the flash session).
 

Panel

The panel format is suggested for sessions where one needs to explain an emerging issue, or specific technical or legal features of an issue. Panels are also an effective way to compare and contrast the various positions of several main actors. **Important Note: if a panel format is selected in a workshop proposal, the proposer is required to submit an accompanying background paper following these guidelines.**

Time:

·         60 mins; or
·         90 mins

Format:

·         Several speakers, though preferably not more than 5. Small panels are preferred to increase audience participation;
·         A moderator (or two);
·         An online moderator to facilitate remote participation;
·         Short presentations, preferably without text (just graphs/illustrations) and under 10 minutes; and
·         Time allotted for guided discussion amongst panelists and questions/comments from the audience.
·         Rapporteur(s)

Layout:

·         Panel table with speakers;
·         If speakers are participating remotely, the use of video/audio conferencing;
·         Several roaming microphones to capture audience questions/comments;
·         Online participation station.
 

Other

If you wish to propose a format different to those listed above, please describe your format in detail and include your plan for in-person and online participation.

Time:

·         3o mins
·         60 mins; or
·         90 mins