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Consultancy Announcement #IGFP 1908

TERMS OF REFERENCE

Consultancy Announcement # IGFP-1908

Implementing Entity:

United Nations Department of Economic and Social Affairs/ Division for Division for Sustainable Development (DSD)/ Internet Governance Forum (IGF) Secretariat

 

I.      Background

The second phase of the World Summit on the Information Society (WSIS) held in Tunis on 16 – 18 November 2005, requested the Secretary-General, amongst other, to convene “a new forum for multi-stakeholder policy dialogue – the Internet Governance Forum (IGF).  The Internet Governance Forum Secretariat is based in the United Nations Office at Geneva (UNOG). The mandate of the IGF, set out in Paragraph 72 of the Tunis Agenda for the Information Society is to discuss the main public policy issues related to Internet governance in order to foster the sustainability, robustness, security, stability and development of the Internet.

A report produced by the UN General Assembly Economic and Social Council (ECOSOC) Working Group on Improvements to the IGF called for the development of more tangible outputs to ‘enhance the impact of the IGF on global Internet governance and policy’. To enrich the potential for IGF outputs, the IGF Multistakeholder Advisory Group (MAG) developed an intersessional programme intended to complement other IGF activities. The outputs from IGF intersesional activities are intended to become robust resources, to serve as inputs into other pertinent forums, and to evolve and grow over time.  

IGF Best Practice Forums, more specifically, offer substantive ways for the IGF community to produce more concrete outcomes. While BPF outcome documents have already been useful in informing policy debates, they are also viewed as iterative materials that are not only flexible but also ‘living’ in the sense that they can be updated at any time to accommodate the pace of technological change faced by Internet policymakers. BPFs have the freedom to define their own methodologies; tailored to each theme’s specific needs and requirements.

In addition to BPFs, a set of ‘Policy Options for Connecting the Next Billion’ was developed for the first time in 2015 and was asked by the MAG to be further elaborated in 2016. The process for collecting inputs and drafting progressive versions of an output paper closely follows the blueprint set by BPFs.

 

II.      Work Assignment

Under the supervision of the IGF Programme and Technology Manager of the IGF Secretariat, the Consultant will be responsible for carrying out tasks related to hosting and reporting on IGF Best Practice Forum (BPF) meetings, outreach efforts, synthesis and drafting of BPF outputs and presenting BPF work during dedicated sessions at the 11th Annual Meeting of the Internet Governance Forum to be held tentatively on 6-9 December 2016 in Guadalajara, Mexico.

The MAG Meetings held in April 2016 recommended IGF Best Practice Forum (BPF) work in 2016 on the thematic areas of:

1.      Cybersecurity;

2.      Gender and access.

3.      IPv6;

4.      IXPs;

The continuation of substantive work on issues related to the digital divide and connectivity through the ‘Policy Options for Connecting the Next Billion’ (CNB) track was also recommended. The second phase is referred to as:

5.      ‘Policy Options for Connecting the Next Billion - Phase II’ (CNB II)

The Consultant will be responsible for work on the following, including the convening of the BPF and documentation of outputs:

1.      Gender and access BPF

2.      ‘Policy Options for Connecting the Next Billion - Phase II’ (CNB II).

 

III.      Duration of Contract

The proposed contract will be for a period of sixty (60) working days within the period of 30 May 2016 –  30 December 2016.

 

IV.      Duty Station

There is no specific duty station for this post. The consultant is not required to work on UN premises but must be available for supervisory and review meetings/teleconferences.

 

V.      Travel

The Consultant may be required to travel to attend:

·         The second Open Consultations and Multistakeholder Advisory Group (MAG) Meeting in the IGF 2016 preparatory process, to take place from 13-15 July 2016 at UN Headquarters, New York.

·         A third Open Consultations and MAG Meeting, to take place in the 4th quarter of 2016 at a location to be determined.

·         The 11th Annual Meeting of the Internet Governance Forum to be held tentatively on 6-9 December 2016 in Guadalajara, Mexico (expected travel dates -3-10 December 2016).

In this case, air travel and daily subsistence allowance, at the rates established by UN rules and regulations, shall be provided to the consultant.

 

VI.   Activities, Expected Outputs, and Delivery Dates:  

BPF on Gender and Access

1.      Work closely with the MAG appointed coordinator(s) for the Best Practices Forum over the course of the contract to ensure that the convening work and preparation of outputs is consistent with the work done by the IGF multistakeholder intersessional teams, including the IGF Multistakeholder Advisory Group (MAG) work.

2.      Monitor and manage the discussion lists, and carry out meetings using webex or other methods, specifically set up for the assigned BPFs, feeding into substantive sessions at the 11th IGF.

3.      Gather information on existing best practices, on the basis of a list of questions defined in the common template (see Annex 1) – (2 days) - Due date, 15 July;

4.      Prepare the substantive output report (minimum of 10 pages, maximum of 40 pages in 12 points single space, using preferably the font, “Times New Roman”) for the BPFs based on the inputs and the work produced by the BPF community participants, complemented with independent research (10 days) - Due date, 12 September;

5.      Invite Multistakeholder Advisory Group (MAG) members and the wider community to comment by 2 October and incorporate comments into a revised paper (6 days) - Due date, 16 October;

6.      Prepare press briefing and background material (at least 4 pages in 12 points single space, using preferably the font, “Times New Roman” on each assigned session) on the Best Practice Forum work and outputs (5 days) - Due date, 6 November;

7.      Act as rapporteur and summarize all inputs provided to the BPF work over the course of the contract and produce draft outcome document, adjust and compile the final written document (1 day, at least 4 pages in 12 points single space, using preferably the font, “Times New Roman”) - Due date, 6 November;

8.      For each session at the annual meeting, summarize discussions, taking into account the proceedings, adjust the BPF outputs if necessary. (4 days) - Due date, 9 December;

9.      Produce or contribute to a publishable Best Practice handbook for distribution (minimum 10 pages in 12 points single space, using preferably the font, “Times New Roman”) pertaining to each session (12 days) - Due date, 30 December.

 

‘Policy Options for Connecting the Next Billion – Phase II’ (CNB II) – See Annex 2

1.      Work closely with the MAG appointed coordinator(s) for the CNB II over the course of the contract to ensure that the convening work and preparation of outputs is consistent with the work done by the IGF multistakeholder intersessional teams, including the IGF Multistakeholder Advisory Group (MAG) work;

2.      Facilitate public consultations for gathering inputs, and carry out meetings using webex or other methods, specifically set up for CNB II, feeding into substantive sessions at the 11th IGF;

3.      Establish open editorial group and invite IGF community to contribute to developing draft - Due date, 17 June;

4.      Prepare draft substantive output report (minimum of 10 pages, maximum of 40 pages in 12 points single space, using preferably the font, “Times New Roman”) based on the inputs received, complemented with independent research (10 days) - Due date, 26 August;

5.      Invite editorial group members to comment and/or draft, and incorporate comments into a revised paper (6 days) - Due date, 16 October;

6.      Prepare press briefing and background material (at least 4 pages in 12 points single space, using preferably the font, “Times New Roman” on each assigned session) on CNB II (5 days) - Due date, 6 November;

7.      For a potential dedicated session at the annual meeting, summarize discussions, taking into account the proceedings, adjust the CNB output if necessary. (4 days) - Due date, 9 December;

8.      Contribute to outreach activities and distribution of the CNB output into other fora and to the broader IG community. (5 days)– Due Date, 1 February.

 

VII.      Qualifications, Experience and Skills

i. Master’s degree in information communication technologies, social sciences, development studies, management or other relevant disciplines or equivalent fields.

ii. A minimum of 5 years of professional experience including analytical work related to ICT, Internet governance, public policy-making, development management, participatory governance, capacity building, etc. Considerable related experience drafting high-level reports, meeting summary’s, and synthesizing complex information and inputs. Evidence of high-level level knowledge particularly in the discourse related to Gender and Access, the Digital Divide, participatory policy development or other related area is required.

iii. Excellent written and oral English skills are required.

 

VIII.      Performance Indicators

The performance of the consultant will be measured by:

·         Level of cooperation with the MAG issue coordinator(s) and other BPF participants

·         Timely submission of outputs;

·         Quality of synthesis and summarizing of the BPF community discussions as well as quality of the outputs relating to both the BPF and CNB II work, demonstrating high-level knowledge of the subject matter;

·         Readability of the outputs;

·         Positive feedback from experts.

 

IX.      Terms of Payment

The Contractor’s fee will be commensurate with experience.

Payments will be initiated upon successful completion or documented progress made on tasks as mentioned in the above Terms of Reference.

The Consultant will be paid in two parts upon certification from the Supervisor that the tasks have been satisfactorily carried out as follows:

1.      A first payment of 50% of the total fee will be paid upon completion of items 1-4 of the expected outputs above (as per section VI of these TOR).

2.      A second payment of the remaining 50% of the total fee will be paid upon satisfactory completion of items 5-10 of the expected outputs (as per section VI of these TOR).

 

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Interested candidates can forward a completed P-11 form, resume and a relevant selected bibliography to the IGF Secretariat at: This email address is being protected from spambots. You need JavaScript enabled to view it. by 23 May 2016. 

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