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Consultancy Announcement #IGFP 1912

TERMS OF REFERENCE

Consultancy Announcement # IGFP-1912

 

Implementing Entity:

United Nations Department of Economic and Social Affairs/ Division for Sustainable Development (DSD)/ Internet Governance Forum (IGF) Secretariat

 

I.      Background

The second phase of the World Summit on the Information Society (WSIS) held in Tunis on 16 – 18 November 2005, requested the Secretary-General, amongst other, to convene “a new forum for multi-stakeholder policy dialogue – the Internet Governance Forum (IGF)”.  The Internet Governance Forum Secretariat is based in the United Nations Office at Geneva (UNOG). The mandate of the IGF, set out in Paragraph 72 of the Tunis Agenda for the Information Society is to discuss the main public policy issues related to Internet governance in order to foster the sustainability, robustness, security, stability and development of the Internet.

 

National and Regional IGF Initiatives

Organic in their establishment and completely independent in their work, national and regional initiatives (NRI’s) follow the main IGF principles of being open, inclusive and non-commercial, with a bottom-up decision making process and a multistakeholder participation mechanism guiding their entire organizational process. IGF Initiatives are essential for creating the overall IGF program as they provide significant inputs on Internet Governance-related issues relevant for their respective communities. NRI's are also active contributors to the IGF’s intersessional work.

The total number of NRI’s stands at sixty (60) and is progressively growing. This positions them as one of the most important outcomes of the global IGF process and requires constant coordination for the purposes of gathering the final outputs and shaping the necessary policy steps for improvements. Additionally, many developing countries are amongst the existing initiatives, which creates firm conditions for implementing the needed actions for improvements.  

A report produced by the UN Commission on Science and Technology for Development (CSTD) Working Group on Improvements to the IGF in 2012, recognized the importance of the NRI’s and encouraged the better communication and interactions between them and the IGF, in line with the need to promote and enhance linkages with national and regional IGF initiatives. It was recommended that this should be achieved through consistent and active outreach by the IGF Secretariat.

Finally, the 2016 draft resolution produced by the Commission on Science and Technology for Development, Nineteenth Session on the Assessment of the progress made in the implementation of

and follow-up to the outcomes of the World Summit on the Information Society recognized that national and regional Internet Governance Forum initiatives have emerged, taking place in all regions and addressing Internet governance issues of relevance and priority to the organizing country or region[1].

 

II.      Work Assignment

Under the supervision of the IGF Programme and Technology Manager, the Consultant will be responsible for carrying out tasks related to: hosting and moderating the bi-monthly virtual meetings and reporting on National and Regional initiatives; working on enhancing outreach efforts to NRI; updating and redesigning the IGF website on where NRI activities are concerned; updating NRI's on the development of intersessional work and other activities from the IGF; act as a liaison between the initiatives and the Secretariat; assisting with the necessary logistical and  on substantive preparations of the NRI’s main session at IGF 2016;  drafting the necessary outputs and synthesis documents of overall NRI work; presenting these documents, where necessary, during dedicated sessions at the 11th Annual Meeting IGF, to be held tentatively on 6-9 December 2016 in Guadalajara, Mexico.

 

Additionally, the Consultant will work on logistical and technical tasks related to the overall organization of the IGF 2016 annual meeting, particularly having to do with online registrations for the meeting and the organization of IGF Village booths.

 

III.      Duration of Contract

The proposed contract will be for a period of one hundred and forty (140) working days within the period of 1 July 2016 –  1 February 2017

 

IV.      Duty Station

The Consultancy will be based at the IGF Secretariat at the United Nations Offices at Geneva.

 

V.      Travel

The Consultant may be required to travel to attend:

·         The second Open Consultations and Multistakeholder Advisory Group (MAG) Meeting in the IGF 2016 preparatory process, to take place from 13-15 July 2016 at UN Headquarters, New York.

·         A third Open Consultations and MAG Meeting, to take place in the 4th quarter of 2016 at a location to be determined.

·         The 11th Annual Meeting of the Internet Governance Forum to be held tentatively on 6-9 December 2016 in Guadalajara, Mexico (expected travel dates 3-10 December 2016).

·         Other NRI related travel may be required.

 

In this case, air travel and daily subsistence allowance, at the rates established by UN rules and regulations, shall be provided to the consultant.

 

VI.   Activities, Expected Outputs, and Delivery Dates:  

1.       Act as the primary National and Regional initiatives focal point at the IGF Secretariat dealing with all matters in relation to them. Due date: continuous;

2.      Work closely with individual NRI’s coordinators and the MAG-designated NRI’s coordinators/co-facilitators over the course of the contract for the purposes of gathering up-to-date inputs and reports. . Due date: continuous;

3.      Over the course of the contract, gather the NRI’s annual reports and evaluate them in line with IGF principles and the established set of procedures Initiatives should follow. (7 days) Due date: continuous;

4.      Monitor, manage and act as administrator on the discussion lists, and carry out virtual meetings using WebEx or any other available methods specifically set up for organizing the substantive session of the 2016 annual meeting. Write summary reports of the Webex meetings (14 days) Due date: every two weeks;

5.      Provide advice and assistance to new NRI’s entities that would like to organize an IGF initiative. (10 Days) Due Date: continuous;

6.      Act as a liaison between the Connecting the Next Billion, Phase II Consultant and the NRIs's for the purposes of gathering the inputs for the CNB. (10 days) Due Date: continuous;

7.       Contribute to press briefing packets and information packets in relation to IGF National and Regional initiatives. (3 days) Due Date: 20 November;

8.      Prepare the substantive output report for the NRI's main session at the IGF 2016 annual meeting. (3 Days) Due date: 30 December;

9.      Work on improving the visibility of the NRI's on the IGF website. (10 days) Due date: continuous;

10. In consultation with the NRI’s create an Info-Manual, a set of guidelines for the improvement of the work of existing initiatives as well as the newcomers with the main aim to help the work of National and Regional initiatives both for the Secretariat’s portion of work but also for the internal organizational process of NRI’s. The summary of this manual will be formatted as a video presentation as well and distributed to the NRI's.  (15 Days) Due date: 1 September;

11. Create an IGF NRI’s Tool-Kit containing guidelines and instructions on establishing an initiative, internal organization of the initiatives as well as the mutual responsibilities between the NRI's and the IGF. (14 Days). Due date: 15 October;

12. Plan IG capacity building initiatives including liaising with NRI and regional IGF summer schools and other IG related organizations on planning capacity building efforts. (15 Days) Due date: continuous;

13. Assist with the IGF outreach efforts through Social Media and the NRI’s network. (9 Days). Due date: continuous;  

14. The Consultant will be responsible for handling requests related to IGF Village booths; liaising with the requesters and relevant focal points from the IGF 2016 meeting venue, including for the shipment of booth materials. (7 days) Due date: 1 December;

15. The Consultant will be responsible for the evaluation, verification and approval of the online registrations for the annual meeting following the stipulated guidelines (10 days). Due date: 1 November;

16. Work closely with the MAG-appointed coordinator for Newcomers IGF 2016 to design, draft and compile a substantive guide for youth and newcomers at IGF 2016 with the primary objective to aid, encourage and facilitate their participation during and at IGF 2016 (at least 4 pages in 12 points single space, using preferably the font, “Times New Roman”). (5 days) Due date: 30 October;

17. Assist in gathering reports, transcripts and webcasts relevant to NRI’s from the annual meeting; format them for publication on the IGF website. Due date: (8 Days) 30 January.

 

VII.      Qualifications, Experience and Skills

i.                    Master’s degree in information communication technologies, social sciences, development studies, law or other relevant disciplines or equivalent fields.

ii.                  A minimum of 5 years of professional experience including analytical work related to ICT, Internet governance, public policy-making, law, development management, participatory governance, and capacity building. Considerable related experience drafting meeting summary minutes, and synthesizing complex information and inputs. Familiarity with IGF National and Regional initiatives and aspects of conference organization an added advantage. Evidence of high-level knowledge of public policy issues relevant to the Internet, participatory policy development or other related area is required. Proven record of writing, research and/or publishing in the field of Internet governance is expected.

iii.                Experience in production of videos an advantage.

 

VIII.      Performance Indicators

The performance of the consultant will be measured by:

·         Level of cooperation with NRI’s coordinators and other members;

·         Timely submission of outputs;

·         Quality of outputs and synthesis documents summarizing the NRI community’s discussions, demonstrating high-level knowledge of the subject matter;

·         Readability of the outputs;

·         Positive feedback from the community.

 

IX.      Terms of Payment

The Contractor’s fee will be commensurate with experience.

 

Payments will be initiated upon successful completion or documented progress made on tasks as mentioned in the above Terms of Reference.

 

The Consultant will be paid in seven parts (after every 20 working days) upon certification from the Supervisor that the tasks have been satisfactorily carried out as follows:

 

 

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Interested candidates can forward a completed P-11 form, resume and a relevant selected bibliography to the IGF Secretariat at: This email address is being protected from spambots. You need JavaScript enabled to view it.  by 15 June 2016.

 

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