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No. 68 E-participation in IG processes

Ginger Paque
DiploFoundation

Workshop

Theme

Enhanced Cooperation

The E-participation in IG processes workshop will focus on ways to improve full year-round participation and inclusion in regional and global IG processes. Although this workshop falls under Enhanced Cooperation, it supports both the Access and Inclusion, and Multi-stakeholder Principles and Practices thematic areas. The workshop will start by reviewing the current IGF RPWG draft of e-participation principles (see attached background document). We will then have 2-minute interventions from different discussants, who will present the most important strengths to emulate, and weaknesses to be addressed, in current e-participation practices. Focus will be on the year-round activities that support in situ meetings. The discussion will continue with a wider discussion with the option of breaking into two groups: one on principles, and one on practice, depending on audience interest.


The principles document will be open for editing online during the session, and an updated commented version will be produced.


As an example, the Dynamic Coalition on Access and Disability discussant will point out difficulties in putting theory into practice for persons with disabilities. Other invited discussants familiar with ICANN, ITU, WSIS-10, IGF and other IG processes will explain main advantages and disadvantages in their processes. A remote hub will present their experience of participating from a distance, and well-prepared remote presenters will explain what difficulties and strengths they find with their interventions. We will emphasize seamless examples of remote presentations, with backup recordings, to make sure we demonstrate how to adapt to possible glitches, which arise in every meeting.


The moderator (a MAG member) will ask each discussant to point out how year-round participation takes place, and will bring the threads together using the IGF and MAG remote planning process as an example of how this is done by email, mailing lists and remote meetings. This will help participants to understand the overall year round process that is necessary for IG to work, and will foster future participation in these processes by making more actors aware of the behind the scenes work that precedes the meetings.


Although relevant interruptions will be allowed during the discussants' points, the main workshop discussion will take place with questions and answers from workshop participants, in situ and remote, on equal footing. Diverse critical points will be aired. Strong moderation will ensure the discussion does not focus on only one aspect of RP, and will emphasise multifaceted, concise, dynamic brainstorming rather than an in-depth view of any one aspect of RP.


Follow-up will include incorporation of discussed ideas into the Remote Participation Principles draft, and publishing of a final draft for comment.


Has the proponent organised a workshop with a similar subject during past IGF meetings?

Yes

Indication of how the workshop will build on but go beyond the outcomes previously reached

This workshop will build upon our 2011 (e-participation principles) and 2012 (principles, with a discussion focused on overcoming challenges, particularly for persons with disabilities) workshops. An edited working draft of remote participation principles, based upon previous work in these sessions and online, will be presented and commented, for later substantial discussion online. A major area of emphasis will be participation in year-round planning meetings and online discussion, as an indispensable preparation for the periodic in situ meetings. This workshop seeks to bring out many facets of the RP situation, rather than reviewing any one area in depth. Previously, this workshop emphasised particular areas, whereas this year's workshop seeks to review a wider picture, to bring out details missed in previous iterations, while demonstrating advances in RP.

Background Paper

Download Background Paper

Session Type

Others

Description of Format The workshop will use a mixed format, similar to an open discussion, encouraging dynamic interventions. A strong moderator will keep both planned (discussants with 2 minute interventions) and unplanned comments to a strict time limit, to keep the discussion interactive, and to allow for a brainstorming session that includes all possible viewpoints, rather than just a select few. Ideas will be gathered, and input reported after the workshop, for further discussion in online sessions such as webinars. The discussion will demonstrate the equality of remote and in situ participants in active interventions.
Organisation

Co-organisers

Mr. Marcos Arenas, Pacto Global Venezuela, Private Sector, VENEZUELA, BOLIVARIAN REPUBLIC OF, African Group

Have the Proponent or any of the co-organisers organised an IGF workshop before?

Yes

The link(s) to the workshop report(s)

http://wsms1.intgovforum.org/content/no52-remote-participation-reality-and-principles#report

Panellists and Moderator

Invited panellists, individuals and organisations

= panellist or organisation has been confirmed

Please click on Biography to view the biography of panelllist

Janice Lange, ICANN, Female, Technical Community, UNITED STATES, Western Europe and Others Group - WEOG, (Possible remote) Case study: ICANN remote participation experienceBiography

Deborah Brown, Access Now, Female, Civil Society, UNITED STATES, Western Europe and Others Group - WEOG, Ensuring user participation in internet policy making through remote participationBiography

Raquel Gatto, ISOC, Female, Civil Society, BRAZIL, Latin American and Caribbean Group - GRULAC, (Remote) IGF Remote Participation E-participation Principles UpdateBiography

Andrea Saks, DCAD Dynamic Coalition for Access and Disability, Civil Society, UNITED KINGDOM, Western Europe and Others Group - WEOG, Needs and solutions for persons with disabilitiesBiography

Vladimir Radunovic, DiploFoundation, Male, Civil Society, SERBIA, Eastern European Group, ModeratorBiography

Deirdre Williams, Individual tbc, Female, Civil Society, SAINT LUCIA, Latin American and Caribbean Group - GRULAC, Remote ModeratorBiography

Cedric Wachholtz, UNESCO, Male, Intergovernmental Organizations, SWITZERLAND, Western Europe and Others Group - WEOG, (Remote) The UNESCO/WSIS+10 experienceBiography

Ginger Paque, DiploFoundation, Female, Civil Society, UNITED STATES, Western Europe and Others Group - WEOG, Remote DiscussantBiography

Emilar Vushe, APC, Female, Civil Society, SOUTH AFRICA, African GroupBiography

Guy Girardet, Retired ITU, Male, Civil Society, SWITZERLAND, Western Europe and Others Group - WEOG, Remote DiscussantBiography

Nick Ashton-Hart, Male, SWITZERLAND, Western Europe and Others Group - WEOG, ICANN RP experienceBiography

DCAD Dynamic Coalition on Access and Disability, Civil Society, AFGHANISTAN, Latin American and Caribbean Group - GRULAC, Needs and solutions for persons with disabilities

Access Now, Civil Society, AFGHANISTAN, Western Europe and Others Group - WEOG, Ensuring user participation in internet policy making through remote participation

UNESCO, Intergovernmental Organizations, SWITZERLAND, Western Europe and Others Group - WEOG

Remote Hub, Civil Society, SERBIA, Eastern European Group

Remote Hub, Civil Society, KENYA, African Group

APC, Civil Society, SOUTH AFRICA, African Group

Moderator

Vladimir Radunovic

Remote Moderator

Deirdre Williams (in situ), Ginger Paque (online)

Agenda

Vladimir Radunovic, Moderator, Overview of E-participation in IG global policy processes; importance of year-round participation (10 Minutes)

Audience proposals for priorities, questions and discussion (10 minutes)

Raquel Gatto, Update on Remote Participation Principles (5 minutes)

Audience questions and discussion (10 minutes)

Janice Lange (Remote/or other ICANN speaker) Case study: ICANN remote participation experience (3 minutes)

Audience questions and discussion (5 minutes)

Andrea Saks, Needs and solutions for persons with disabilities (3 minutes)

Audience questions and discussion (5 minutes)

Cedric Wachholtz (Remote) The UNESCO/WSIS+10 experience (3 minutes)

Audience questions and discussion (5 minutes)

Deborah Brown, Ensuring user participation in internet policy making through remote participation (3 minutes)

Audience questions and discussion (10 minutes)

Moderator, Panelist wrap-ups (10 minutes)

Inclusiveness of the Session

The workshop will use a mixed format, similar to an open discussion, encouraging dynamic interventions. A strong moderator will keep both planned (discussants with 2 minute interventions) and unplanned comments to a strict time limit, to keep the discussion interactive, and to allow for a brainstorming session that includes all possible viewpoints, rather than just a select few. The discussion will demonstrate the equality of remote and in situ participants in active interventions.


Special care will be taken that remote presenters have backup options.

Planning is in process to ensure that the remote chat discussion is projected on the screen, so that the informal participation extends to those not in the room.

Suitability for Remote Participation

The discussion will have various (which ones to be confirmed) remote presenters, showing that inability to travel need not hamper the ability to participate fully. At least one remote hub, probably 2 or 3 will actively participate as discussants.  Special care will be taken that remote presenters have backup options.


The discussion will demonstrate the equality of remote and in situ participants in active interventions. Two remote moderators will be available, to offer English, French, Spanish and Portuguese assistance online and for interventions. Individual remote participant requests will be channeled into the discussion, not group summaries or multiple comments, to ensure that remote interventions are taken as unique input, not collective remote input.


Planning is in process to project that the online remote chat discussion on the screen in view of the in situ participants, so that the informal participation extends to those not in the room.





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