Welcome to the United Nations | Department of Economic and Social Affairs
Created Date Thursday, 09 June 2016
Modified Date Wednesday, 08 June 2016
Filesize 463 Kilobytes

Consultancy Announcement #IGFP 1912

TERMS OF REFERENCE

Consultancy Announcement # IGFP-1912

 

Implementing Entity:

United Nations Department of Economic and Social Affairs/ Division for Sustainable Development (DSD)/ Internet Governance Forum (IGF) Secretariat

 

I.      Background

The second phase of the World Summit on the Information Society (WSIS) held in Tunis on 16 – 18 November 2005, requested the Secretary-General, amongst other, to convene “a new forum for multi-stakeholder policy dialogue – the Internet Governance Forum (IGF)”.  The Internet Governance Forum Secretariat is based in the United Nations Office at Geneva (UNOG). The mandate of the IGF, set out in Paragraph 72 of the Tunis Agenda for the Information Society is to discuss the main public policy issues related to Internet governance in order to foster the sustainability, robustness, security, stability and development of the Internet.

 

National and Regional IGF Initiatives

Organic in their establishment and completely independent in their work, national and regional initiatives (NRI’s) follow the main IGF principles of being open, inclusive and non-commercial, with a bottom-up decision making process and a multistakeholder participation mechanism guiding their entire organizational process. IGF Initiatives are essential for creating the overall IGF program as they provide significant inputs on Internet Governance-related issues relevant for their respective communities. NRI's are also active contributors to the IGF’s intersessional work.

The total number of NRI’s stands at sixty (60) and is progressively growing. This positions them as one of the most important outcomes of the global IGF process and requires constant coordination for the purposes of gathering the final outputs and shaping the necessary policy steps for improvements. Additionally, many developing countries are amongst the existing initiatives, which creates firm conditions for implementing the needed actions for improvements.  

A report produced by the UN Commission on Science and Technology for Development (CSTD) Working Group on Improvements to the IGF in 2012, recognized the importance of the NRI’s and encouraged the better communication and interactions between them and the IGF, in line with the need to promote and enhance linkages with national and regional IGF initiatives. It was recommended that this should be achieved through consistent and active outreach by the IGF Secretariat.

Finally, the 2016 draft resolution produced by the Commission on Science and Technology for Development, Nineteenth Session on the Assessment of the progress made in the implementation of

and follow-up to the outcomes of the World Summit on the Information Society recognized that national and regional Internet Governance Forum initiatives have emerged, taking place in all regions and addressing Internet governance issues of relevance and priority to the organizing country or region[1].

 

II.      Work Assignment

Under the supervision of the IGF Programme and Technology Manager, the Consultant will be responsible for carrying out tasks related to: hosting and moderating the bi-monthly virtual meetings and reporting on National and Regional initiatives; working on enhancing outreach efforts to NRI; updating and redesigning the IGF website on where NRI activities are concerned; updating NRI's on the development of intersessional work and other activities from the IGF; act as a liaison between the initiatives and the Secretariat; assisting with the necessary logistical and  on substantive preparations of the NRI’s main session at IGF 2016;  drafting the necessary outputs and synthesis documents of overall NRI work; presenting these documents, where necessary, during dedicated sessions at the 11th Annual Meeting IGF, to be held tentatively on 6-9 December 2016 in Guadalajara, Mexico.

 

Additionally, the Consultant will work on logistical and technical tasks related to the overall organization of the IGF 2016 annual meeting, particularly having to do with online registrations for the meeting and the organization of IGF Village booths.

 

III.      Duration of Contract

The proposed contract will be for a period of one hundred and forty (140) working days within the period of 1 July 2016 –  1 February 2017

 

IV.      Duty Station

The Consultancy will be based at the IGF Secretariat at the United Nations Offices at Geneva.

 

V.      Travel

The Consultant may be required to travel to attend:

·         The second Open Consultations and Multistakeholder Advisory Group (MAG) Meeting in the IGF 2016 preparatory process, to take place from 13-15 July 2016 at UN Headquarters, New York.

·         A third Open Consultations and MAG Meeting, to take place in the 4th quarter of 2016 at a location to be determined.

·         The 11th Annual Meeting of the Internet Governance Forum to be held tentatively on 6-9 December 2016 in Guadalajara, Mexico (expected travel dates 3-10 December 2016).

·         Other NRI related travel may be required.

 

In this case, air travel and daily subsistence allowance, at the rates established by UN rules and regulations, shall be provided to the consultant.

 

VI.   Activities, Expected Outputs, and Delivery Dates:  

1.       Act as the primary National and Regional initiatives focal point at the IGF Secretariat dealing with all matters in relation to them. Due date: continuous;

2.      Work closely with individual NRI’s coordinators and the MAG-designated NRI’s coordinators/co-facilitators over the course of the contract for the purposes of gathering up-to-date inputs and reports. . Due date: continuous;

3.      Over the course of the contract, gather the NRI’s annual reports and evaluate them in line with IGF principles and the established set of procedures Initiatives should follow. (7 days) Due date: continuous;

4.      Monitor, manage and act as administrator on the discussion lists, and carry out virtual meetings using WebEx or any other available methods specifically set up for organizing the substantive session of the 2016 annual meeting. Write summary reports of the Webex meetings (14 days) Due date: every two weeks;

5.      Provide advice and assistance to new NRI’s entities that would like to organize an IGF initiative. (10 Days) Due Date: continuous;

6.      Act as a liaison between the Connecting the Next Billion, Phase II Consultant and the NRIs's for the purposes of gathering the inputs for the CNB. (10 days) Due Date: continuous;

7.       Contribute to press briefing packets and information packets in relation to IGF National and Regional initiatives. (3 days) Due Date: 20 November;

8.      Prepare the substantive output report for the NRI's main session at the IGF 2016 annual meeting. (3 Days) Due date: 30 December;

9.      Work on improving the visibility of the NRI's on the IGF website. (10 days) Due date: continuous;

10. In consultation with the NRI’s create an Info-Manual, a set of guidelines for the improvement of the work of existing initiatives as well as the newcomers with the main aim to help the work of National and Regional initiatives both for the Secretariat’s portion of work but also for the internal organizational process of NRI’s. The summary of this manual will be formatted as a video presentation as well and distributed to the NRI's.  (15 Days) Due date: 1 September;

11. Create an IGF NRI’s Tool-Kit containing guidelines and instructions on establishing an initiative, internal organization of the initiatives as well as the mutual responsibilities between the NRI's and the IGF. (14 Days). Due date: 15 October;

12. Plan IG capacity building initiatives including liaising with NRI and regional IGF summer schools and other IG related organizations on planning capacity building efforts. (15 Days) Due date: continuous;

13. Assist with the IGF outreach efforts through Social Media and the NRI’s network. (9 Days). Due date: continuous;  

14. The Consultant will be responsible for handling requests related to IGF Village booths; liaising with the requesters and relevant focal points from the IGF 2016 meeting venue, including for the shipment of booth materials. (7 days) Due date: 1 December;

15. The Consultant will be responsible for the evaluation, verification and approval of the online registrations for the annual meeting following the stipulated guidelines (10 days). Due date: 1 November;

16. Work closely with the MAG-appointed coordinator for Newcomers IGF 2016 to design, draft and compile a substantive guide for youth and newcomers at IGF 2016 with the primary objective to aid, encourage and facilitate their participation during and at IGF 2016 (at least 4 pages in 12 points single space, using preferably the font, “Times New Roman”). (5 days) Due date: 30 October;

17. Assist in gathering reports, transcripts and webcasts relevant to NRI’s from the annual meeting; format them for publication on the IGF website. Due date: (8 Days) 30 January.

 

VII.      Qualifications, Experience and Skills

i.                    Master’s degree in information communication technologies, social sciences, development studies, law or other relevant disciplines or equivalent fields.

ii.                  A minimum of 5 years of professional experience including analytical work related to ICT, Internet governance, public policy-making, law, development management, participatory governance, and capacity building. Considerable related experience drafting meeting summary minutes, and synthesizing complex information and inputs. Familiarity with IGF National and Regional initiatives and aspects of conference organization an added advantage. Evidence of high-level knowledge of public policy issues relevant to the Internet, participatory policy development or other related area is required. Proven record of writing, research and/or publishing in the field of Internet governance is expected.

iii.                Experience in production of videos an advantage.

 

VIII.      Performance Indicators

The performance of the consultant will be measured by:

·         Level of cooperation with NRI’s coordinators and other members;

·         Timely submission of outputs;

·         Quality of outputs and synthesis documents summarizing the NRI community’s discussions, demonstrating high-level knowledge of the subject matter;

·         Readability of the outputs;

·         Positive feedback from the community.

 

IX.      Terms of Payment

The Contractor’s fee will be commensurate with experience.

 

Payments will be initiated upon successful completion or documented progress made on tasks as mentioned in the above Terms of Reference.

 

The Consultant will be paid in seven parts (after every 20 working days) upon certification from the Supervisor that the tasks have been satisfactorily carried out as follows:

 

 

----------------------

 

Interested candidates can forward a completed P-11 form, resume and a relevant selected bibliography to the IGF Secretariat at: This email address is being protected from spambots. You need JavaScript enabled to view it.  by 15 June 2016.

 

Created Date Tuesday, 17 May 2016
Modified Date Tuesday, 17 May 2016
Filesize 486 Kilobytes

Consultancy Announcement #IGFP 1908

TERMS OF REFERENCE

Consultancy Announcement # IGFP-1908

Implementing Entity:

United Nations Department of Economic and Social Affairs/ Division for Division for Sustainable Development (DSD)/ Internet Governance Forum (IGF) Secretariat

 

I.      Background

The second phase of the World Summit on the Information Society (WSIS) held in Tunis on 16 – 18 November 2005, requested the Secretary-General, amongst other, to convene “a new forum for multi-stakeholder policy dialogue – the Internet Governance Forum (IGF).  The Internet Governance Forum Secretariat is based in the United Nations Office at Geneva (UNOG). The mandate of the IGF, set out in Paragraph 72 of the Tunis Agenda for the Information Society is to discuss the main public policy issues related to Internet governance in order to foster the sustainability, robustness, security, stability and development of the Internet.

A report produced by the UN General Assembly Economic and Social Council (ECOSOC) Working Group on Improvements to the IGF called for the development of more tangible outputs to ‘enhance the impact of the IGF on global Internet governance and policy’. To enrich the potential for IGF outputs, the IGF Multistakeholder Advisory Group (MAG) developed an intersessional programme intended to complement other IGF activities. The outputs from IGF intersesional activities are intended to become robust resources, to serve as inputs into other pertinent forums, and to evolve and grow over time.  

IGF Best Practice Forums, more specifically, offer substantive ways for the IGF community to produce more concrete outcomes. While BPF outcome documents have already been useful in informing policy debates, they are also viewed as iterative materials that are not only flexible but also ‘living’ in the sense that they can be updated at any time to accommodate the pace of technological change faced by Internet policymakers. BPFs have the freedom to define their own methodologies; tailored to each theme’s specific needs and requirements.

In addition to BPFs, a set of ‘Policy Options for Connecting the Next Billion’ was developed for the first time in 2015 and was asked by the MAG to be further elaborated in 2016. The process for collecting inputs and drafting progressive versions of an output paper closely follows the blueprint set by BPFs.

 

II.      Work Assignment

Under the supervision of the IGF Programme and Technology Manager of the IGF Secretariat, the Consultant will be responsible for carrying out tasks related to hosting and reporting on IGF Best Practice Forum (BPF) meetings, outreach efforts, synthesis and drafting of BPF outputs and presenting BPF work during dedicated sessions at the 11th Annual Meeting of the Internet Governance Forum to be held tentatively on 6-9 December 2016 in Guadalajara, Mexico.

The MAG Meetings held in April 2016 recommended IGF Best Practice Forum (BPF) work in 2016 on the thematic areas of:

1.      Cybersecurity;

2.      Gender and access.

3.      IPv6;

4.      IXPs;

The continuation of substantive work on issues related to the digital divide and connectivity through the ‘Policy Options for Connecting the Next Billion’ (CNB) track was also recommended. The second phase is referred to as:

5.      ‘Policy Options for Connecting the Next Billion - Phase II’ (CNB II)

The Consultant will be responsible for work on the following, including the convening of the BPF and documentation of outputs:

1.      Gender and access BPF

2.      ‘Policy Options for Connecting the Next Billion - Phase II’ (CNB II).

 

III.      Duration of Contract

The proposed contract will be for a period of sixty (60) working days within the period of 30 May 2016 –  30 December 2016.

 

IV.      Duty Station

There is no specific duty station for this post. The consultant is not required to work on UN premises but must be available for supervisory and review meetings/teleconferences.

 

V.      Travel

The Consultant may be required to travel to attend:

·         The second Open Consultations and Multistakeholder Advisory Group (MAG) Meeting in the IGF 2016 preparatory process, to take place from 13-15 July 2016 at UN Headquarters, New York.

·         A third Open Consultations and MAG Meeting, to take place in the 4th quarter of 2016 at a location to be determined.

·         The 11th Annual Meeting of the Internet Governance Forum to be held tentatively on 6-9 December 2016 in Guadalajara, Mexico (expected travel dates -3-10 December 2016).

In this case, air travel and daily subsistence allowance, at the rates established by UN rules and regulations, shall be provided to the consultant.

 

VI.   Activities, Expected Outputs, and Delivery Dates:  

BPF on Gender and Access

1.      Work closely with the MAG appointed coordinator(s) for the Best Practices Forum over the course of the contract to ensure that the convening work and preparation of outputs is consistent with the work done by the IGF multistakeholder intersessional teams, including the IGF Multistakeholder Advisory Group (MAG) work.

2.      Monitor and manage the discussion lists, and carry out meetings using webex or other methods, specifically set up for the assigned BPFs, feeding into substantive sessions at the 11th IGF.

3.      Gather information on existing best practices, on the basis of a list of questions defined in the common template (see Annex 1) – (2 days) - Due date, 15 July;

4.      Prepare the substantive output report (minimum of 10 pages, maximum of 40 pages in 12 points single space, using preferably the font, “Times New Roman”) for the BPFs based on the inputs and the work produced by the BPF community participants, complemented with independent research (10 days) - Due date, 12 September;

5.      Invite Multistakeholder Advisory Group (MAG) members and the wider community to comment by 2 October and incorporate comments into a revised paper (6 days) - Due date, 16 October;

6.      Prepare press briefing and background material (at least 4 pages in 12 points single space, using preferably the font, “Times New Roman” on each assigned session) on the Best Practice Forum work and outputs (5 days) - Due date, 6 November;

7.      Act as rapporteur and summarize all inputs provided to the BPF work over the course of the contract and produce draft outcome document, adjust and compile the final written document (1 day, at least 4 pages in 12 points single space, using preferably the font, “Times New Roman”) - Due date, 6 November;

8.      For each session at the annual meeting, summarize discussions, taking into account the proceedings, adjust the BPF outputs if necessary. (4 days) - Due date, 9 December;

9.      Produce or contribute to a publishable Best Practice handbook for distribution (minimum 10 pages in 12 points single space, using preferably the font, “Times New Roman”) pertaining to each session (12 days) - Due date, 30 December.

 

‘Policy Options for Connecting the Next Billion – Phase II’ (CNB II) – See Annex 2

1.      Work closely with the MAG appointed coordinator(s) for the CNB II over the course of the contract to ensure that the convening work and preparation of outputs is consistent with the work done by the IGF multistakeholder intersessional teams, including the IGF Multistakeholder Advisory Group (MAG) work;

2.      Facilitate public consultations for gathering inputs, and carry out meetings using webex or other methods, specifically set up for CNB II, feeding into substantive sessions at the 11th IGF;

3.      Establish open editorial group and invite IGF community to contribute to developing draft - Due date, 17 June;

4.      Prepare draft substantive output report (minimum of 10 pages, maximum of 40 pages in 12 points single space, using preferably the font, “Times New Roman”) based on the inputs received, complemented with independent research (10 days) - Due date, 26 August;

5.      Invite editorial group members to comment and/or draft, and incorporate comments into a revised paper (6 days) - Due date, 16 October;

6.      Prepare press briefing and background material (at least 4 pages in 12 points single space, using preferably the font, “Times New Roman” on each assigned session) on CNB II (5 days) - Due date, 6 November;

7.      For a potential dedicated session at the annual meeting, summarize discussions, taking into account the proceedings, adjust the CNB output if necessary. (4 days) - Due date, 9 December;

8.      Contribute to outreach activities and distribution of the CNB output into other fora and to the broader IG community. (5 days)– Due Date, 1 February.

 

VII.      Qualifications, Experience and Skills

i. Master’s degree in information communication technologies, social sciences, development studies, management or other relevant disciplines or equivalent fields.

ii. A minimum of 5 years of professional experience including analytical work related to ICT, Internet governance, public policy-making, development management, participatory governance, capacity building, etc. Considerable related experience drafting high-level reports, meeting summary’s, and synthesizing complex information and inputs. Evidence of high-level level knowledge particularly in the discourse related to Gender and Access, the Digital Divide, participatory policy development or other related area is required.

iii. Excellent written and oral English skills are required.

 

VIII.      Performance Indicators

The performance of the consultant will be measured by:

·         Level of cooperation with the MAG issue coordinator(s) and other BPF participants

·         Timely submission of outputs;

·         Quality of synthesis and summarizing of the BPF community discussions as well as quality of the outputs relating to both the BPF and CNB II work, demonstrating high-level knowledge of the subject matter;

·         Readability of the outputs;

·         Positive feedback from experts.

 

IX.      Terms of Payment

The Contractor’s fee will be commensurate with experience.

Payments will be initiated upon successful completion or documented progress made on tasks as mentioned in the above Terms of Reference.

The Consultant will be paid in two parts upon certification from the Supervisor that the tasks have been satisfactorily carried out as follows:

1.      A first payment of 50% of the total fee will be paid upon completion of items 1-4 of the expected outputs above (as per section VI of these TOR).

2.      A second payment of the remaining 50% of the total fee will be paid upon satisfactory completion of items 5-10 of the expected outputs (as per section VI of these TOR).

 

----------------------

 

Interested candidates can forward a completed P-11 form, resume and a relevant selected bibliography to the IGF Secretariat at: This email address is being protected from spambots. You need JavaScript enabled to view it. by 23 May 2016. 

Created Date Tuesday, 17 May 2016
Modified Date Tuesday, 17 May 2016
Filesize 270 Kilobytes

Consultancy Announcement #IGFP 1907

TERMS OF REFERENCE

Consultancy Announcement # IGFP-1907

Implementing Entity:

United Nations Department of Economic and Social Affairs/ Division for Division for Sustainable Development (DSD)/ Internet Governance Forum (IGF) Secretariat

 

I.      Background

The second phase of the World Summit on the Information Society (WSIS) held in Tunis on 16 – 18 November 2005, requested the Secretary-General, amongst other, to convene “a new forum for multi-stakeholder policy dialogue – the Internet Governance Forum (IGF).  The Internet Governance Forum Secretariat is based in the United Nations Office at Geneva (UNOG). The mandate of the IGF, set out in Paragraph 72 of the Tunis Agenda for the Information Society is to discuss the main public policy issues related to Internet governance in order to foster the sustainability, robustness, security, stability and development of the Internet.

A report produced by the UN General Assembly Economic and Social Council (ECOSOC) Working Group on Improvements to the IGF called for the development of more tangible outputs to ‘enhance the impact of the IGF on global Internet governance and policy’. To enrich the potential for IGF outputs, the IGF Multistakeholder Advisory Group (MAG) developed an intersessional programme intended to complement other IGF activities. The outputs from IGF intersesional activities are intended to become robust resources, to serve as inputs into other pertinent forums, and to evolve and grow over time.  

IGF Best Practice Forums, more specifically, offer substantive ways for the IGF community to produce more concrete outcomes. While BPF outcome documents have already been useful in informing policy debates, they are also viewed as iterative materials that are not only flexible but also ‘living’ in the sense that they can be updated at any time to accommodate the pace of technological change faced by internet policymakers. BPFs have the freedom to define their own methodologies; tailored to each theme’s specific needs and requirements.

 

II.      Work Assignment

Under the supervision of the IGF Programme and Technology Manager of the IGF Secretariat, the Consultant will be responsible for carrying out tasks related to hosting and reporting on IGF Best Practice Forum (BPF) meetings, synthesis and drafting of BPF outputs and presenting BPF work during dedicated sessions at the 11th Annual Meeting of the Internet Governance Forum to be held tentatively on 6-9 December 2016 in Guadalajara, Mexico.

The MAG Meetings held in April 2016 recommended IGF Best Practice Forum (BPF) work in 2016 on the thematic areas of:

1.      Cybersecurity;

2.      Gender and access.

3.      IPv6;

4.      IXPs;

The continuation of substantive work on issues related to the digital divide and connectivity through the ‘Policy Options for Connecting the Next Billion’ (CNB) track was also recommended. The second phase is referred to as:

5.      ‘Policy Options for Connecting the Next Billion - Phase II’ (CNB II)

The Consultant will be responsible for work related to convening the BPFs and documenting outputs on the following themes:

1.     IPv6;

2.     IXP’s.

 

III.      Duration of Contract

The proposed contract will be for a period of sixty (60) working days within the period of 30 May 2016 – 30 December 2017.

 

IV.      Duty Station

There is no specific duty station for this post. The consultant is not required to work on UN premises but must be available for supervisory and review meetings/teleconferences.

 

V.      Travel

The Consultant may be required to travel to attend:

·         The second Open Consultations and Multistakeholder Advisory Group (MAG) Meeting in the IGF 2016 preparatory process, to take place from 12-14 July 2016 at UN NYHQ.

·         A third Open Consultations and MAG Meeting, to take place in the 4th quarter of 2016 at a to be determined location.

·         The 11th Annual Meeting of the Internet Governance Forum to be held tentatively on 6-9 December 2016 in Guadalajara, Mexico (expected travel dates -3-10 December 2016).

In this case, air travel and daily subsistence allowance, at the rates established by UN rules and regulations, shall be provided to the consultant.

 

VI.   Activities, Expected Outputs, and Delivery Dates:   

1.      Work closely with the MAG appointed coordinator(s) for the Best Practices Forum(s) over the course of the contract to ensure that the convening work and preparation of outputs is consistent with the work done by the IGF multistakeholder intercessional teams, including the IGF Multistakeholder Advisory Group (MAG) work.

2.      Monitor and manage the discussion lists, and carry out meetings using webex or other methods, specifically set up for the assigned BPFs, feeding into substantive sessions at the 11th IGF.

3.      Gather information on existing best practices, on the basis of a list of questions defined in the common template (see Annex 1) – (2 days) - Due date, 15 July;

4.      Prepare the substantive output report(s) (minimum of 10 pages, maximum of 40 pages in 12 points single space, using preferably the font, “Times New Roman”) for the BPFs based on the inputs and the work produced by the BPF community participants, complemented with independent research (10 days) - Due date, 12 September;

5.      Invite Multistakeholder Advisory Group (MAG) members and the wider community to comment by 2 October and incorporate comments into a revised paper (6 days) - Due date, 16 October;

6.      Prepare press briefing and background material (at least 4 pages in 12 points single space, using preferably the font, “Times New Roman” on each assigned session) on the Best Practice Forum(s) work and outputs (5 days) - Due date, 6 November;

7.      Act as rapporteur and summarize all inputs provided to the BPF work over the course of the contract and produce draft outcome document, adjust and compile the final written document (1 day, at least 4 pages in 12 points single space, using preferably the font, “Times New Roman”) - Due date, 6 November;

8.      For each session at the annual meeting, summarize discussions, taking into account the proceedings, adjust the BPF outputs if necessary. (4 days) - Due date, 9 December;

9.      Produce or contribute to a publishable Best Practice handbook for distribution (minimum 10 pages in 12 points single space, using preferably the font, “Times New Roman”) pertaining to each session (12 days) - Due date, 30 December.

 

VII.      Qualifications, Experience and Skills

i. Master’s degree in information communication technologies, social sciences, development studies, management or other relevant disciplines or equivalent fields, or 8 years work experience.

ii. A minimum of 5 years of professional experience including analytical work related to ICT, Internet governance, public policy-making, development management, participatory governance, capacity building, etc. Considerable related experience drafting high-level reports, meeting summary’s, and synthesizing complex information and inputs. Evidence of high-level level knowledge particularly in the discourse in IPv6 and IXP’s, participatory policy development or other related area is required.

iii. Excellent written and oral English skills are required

VIII.      Performance Indicators

The performance of the consultant will be measured by:

·         Level of cooperation with the MAG issue coordinator(s) and other BPF participants

·         Timely submission of outputs;

·         Quality of synthesis and summarizing of the BPF community discussions, outputs demonstrating high-level knowledge of the subject matter;

·         Readability of the outputs;

·         Positive feedback from experts.

 

IX.      Terms of Payment

The Contractor’s fee will be commensurate with experience.

Payments will be initiated upon successful completion or documented progress made on tasks as mentioned in the above Terms of Reference.

The Consultant will be paid in two parts upon certification from the Supervisor that the tasks have been satisfactorily carried out as follows:

1.      A first payment of 50% of the total fee will be paid upon completion of items 1-4 of the expected outputs above (as per section VI of these TOR).

2.      A second payment of the remaining 50% of the total fee will be paid upon satisfactory completion of items 5-10 of the expected outputs (as per section VI of these TOR).

 

----------------------

 

Interested candidates can forward a completed P-11 form, resume and a relevant selected bibliography to the IGF Secretariat at: This email address is being protected from spambots. You need JavaScript enabled to view it. by 23 May 2016.

 

Created Date Tuesday, 17 May 2016
Modified Date Tuesday, 17 May 2016
Filesize 155 Kilobytes

Individual Contractor Announcement (Conference Coordinator) #IGFP 1906

TERMS OF REFERENCE  

Conference Services Coordinator

Individual Contractor Announcement # IGFP-1906

 

Implementing Entity:

United Nations Department of Social and Economic Affairs / Division for Public Administration and Development Management / Internet Governance Forum (IGF) Secretariat

 

1) Organization Setting and Reporting


The second phase of the World Summit on the Information Society (WSIS) held in Tunis on 16 – 18 November 2005, requested the Secretary-General, amongst other, to convene “a new forum for multi-stakeholder policy dialogue – the Internet Governance Forum (IGF).  The IGF Secretariat is based in the United Nations Offices at Geneva (UNOG). The mandate of the IGF, set out in Paragraph 72 of the Tunis Agenda for the Information Society is to discuss the main public policy issues related to Internet governance in order to foster the sustainability, robustness, security, stability and development of the Internet.

In preparation for the 11th Annual Meeting of the IGF to be held tentatively on 6-9 December 2016  in Guadalajara, Mexico, the Individual Contractor will be responsible for the following detailed tasks, under the overall guidance of the Programme and Technology Manager of the IGF Secretariat:

1.    Provide support to the IGF Secretariat on a range of tasks, including human resources matters; travel and visa requests; and budgetary questions, including preparation of cost estimates for meeting and travel expenses prior to the event in coordination with the Secretariat and UNDESA.

2.    Assist in the other preparation activities for the 11th Annual Meeting of IGF  in coordination with the IGF Programme and Technology Manager.

3.    Assist the Programme and Technology Manager at the IGF meeting in December 2016. In particular, coordinate the work of all conference staff including coordinating the activities with the Conference Officer, Document Distribution Officer and Document Reproduction Officer. Allocate conference rooms for stakeholder groups and regional groups. Provide the daily programme to all services concerned. Ensure that all conference settings are up to UN standards.

4.    Perform other duties as required.

 

2) Duration of Contract               

The proposed contract will be for a period of forty (40) working days within the period of 16 May 2016 – 6 January 2017.

 

3) Duty Station                 

There is no specific duty station for this post. The Individual Contractor is not required to work on UN premises but must be readily available for immediate response to the supervisor’s requests,  meetings and teleconferences during working hours.

 

4) Travel                 

The Individual Contractor is required to travel to Mexico, before the start of IGF 2016 (two weeks in November 2016, including weekends) to conduct all administrative and conference related work before and during the IGF 2016. The Individual Contractor will also take part in the planning mission(s) to Mexico to discuss the arrangements on-site with the host country.

 

5) Activities, Expected Outputs, and Milestones:        

1.  Review the Annexes of the Host Country Agreement (HCA) concerning conference services, make adjustments where necessary and communicate with the Host Country about the requirements during the planning mission(s) and online. (14 days)

2.  Assist the IGF Secretariat and UNDESA in identifying conference interpreters for recruitment. - Due Date, 1 July 2016. (4 days)

3.  In coordination with the Host Country, UNDESA and the IGF Secretariat prepare and keep up to date the travel schedule for UN Staff attending the meeting (Arrival departure dates, accommodation dates and requirements, DSA calculations, contact information, managing the transport). (5 days)

4.  Provide administrative and conference support prior to and during the IGF 2016 (two weeks 28 November-9 December 2016).  As such, the Individual Contractor is expected to do the following tasks:  (14 days)

(a) Inspect the venue to ensure the presence of Conference and Secretariat requirements (meeting rooms and offices set up)  in accordance with the UN and host country agreement and to coordinate with the host country in fulfilling these requirements  – Due date, December 2016;  

(b) Coordinate the  meeting room reservations for the bilateral meetings for stakeholders – Due date, 4 November 2016; (c) Assist in providing the daily programme for the different services, such as the interpreters and the security staff. – Daily requirement during IGF 2016;

(d) Advise the host country representatives on matters related to the UN conference standards and protocol issues, and ensure that necessary UN conference documentation and other requirements such as name plates and settings for the podium will be ready for each day of the conference. – Daily requirements during IGF 2016 in December 2016 ..

 

6) Performance Indicators                  

The performance of the Individual Contractor will be measured by:

·         Timely submission/readiness of expected outputs;

·         Well-organized conference management of IGF 2016;

·         Positive feedback from the IGF Secretariat, UNDESA, host country, and the meeting participants.

 

7) Terms of Payment                 

The Individual Contractor’s fee will be commensurate with experience.

Payment will be initiated upon successful completion or implementation of expected tasks as mentioned in the above Activities, Expected Outputs and Milestones.

The Individual Contractor fees will be paid at the end of the assignment or contract upon certification from the Supervisor that the tasks have been satisfactorily carried out.

 

8) Qualifications, Experience and Skills                  

1. At least 15 years of progressive experience equivalent to United Nations’ Administration and Conference Services.

2.  Extensive familiarity with intergovernmental processes, as well as with the organization of conferences and interagency collaboration. 

3.  Proven ability to interact productively with private sector companies and civil society.

4.  Excellent organizational skills.    

 

9) Languages                

Fluency in English and French is required (both oral and written).  Ability to draft communications is required.  Knowledge of another official UN language would be desirable. 

 

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Interested candidates can forward a completed P-11/PHP form, CV and cover letter to the IGF Secretariat at This email address is being protected from spambots. You need JavaScript enabled to view it. by 23 May 2016.

Created Date Sunday, 15 June 2014
Filesize 179 Kilobytes

P11 form (English)