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No. 250 How to make remote participation sustainable?

David Ng

Dotkids

1. Primary Contact Information

Mr. David Ng

Organizational Affiliation: dotkids

2. Secondary Contact Information

Ms. Yannis Li

Organizational Affiliation: Dotkids

3. Workshop Format. Please click here for a description of available Workshop Session Formats.

Break-out group discussions

4. Panel format background paper

No background paper provided

5. Duration of proposed session

60 minutes

6. Title

How to make remote participation sustainable?

7. Description of workshop

To ensure a sustainable discussion for Internet Governance, it is important to include remote participants who are unable to attend physically to these discussions. IGF and regional IGFs only happen once a year, so most of the work is actually done remotely. While face to face meetings are best, it often comes with a high price tag of traveling and accommodation costs, which is often unaffordable by participants in developing countries. In particular, we would want to explore how to make it sustainable for youth since they are the new blood and least economically supported. By discussing how to make remote participation a sustainable way to attract new attendees, and how to make it easy for them to voice out, despite language and timezone barriers. This topic is crucial to enable inclusive and sustainable growth.

8. Tags

Tag1: Youth Engagement

Tag2: Multistakeholder Cooperation

Tag3: Empowerment

9. Name, stakeholder group, and organizational affiliation of workshop proposal co-organizer(s)

David Ng, civil society, Dotkids

10. Has the proposer, or any of the co-organizers, organized an IGF workshop before?

yes

The link to the workshop report

http://www.intgovforum.org/cms/wks2014/index.php/proposal/view_public/173

11. Description of the plan to facilitate discussion amongst speakers, audience members and remote participants

To ensure a sustainable discussion for Internet Governance, it is important to include remote participants who are unable to attend physically to these discussions. IGF and regional IGFs only happen once a year, so most of the work is actually done remotely. While face to face meetings are best, it often comes with a high price tag of traveling and accommodation costs, which is often unaffordable by participants in developing countries. In particular, we would want to explore how to make it sustainable for youth since they are the new blood and least economically supported. By discussing how to make remote participation a sustainable way to attract new attendees, and how to make it easy for them to voice out, despite language and timezone barriers. This topic is crucial to enable inclusive and sustainable growth.

12. Proposed Speakers

NG Ki Chun, David
Nguyen, Carolyn
Ribeiro, Renata Aquino
Ho, Bianca

Speakers provisionally confirmed:

Ho, Bianca
NG Ki Chun, David

13. Reasons for Speakers and/or description of how stakeholder views will be represented

Ng David, civil society, Dotkids Foundation
Carolyn Nguyen, private sector, Microsoft
Renata Avila, academia, Developing Country
Ho Bianca, civil society, NetMission.Asia

14. Name of in-person Moderator(s)

No information provided

15. Name of Remote Moderator(s)

David Ng, Civil Society, NetMission.Asia

16. Name of Rapporteur(s)

Yannis Li, Civil Society, Secretariat of APrIGF

17. Description of the proposer's plans for remote participation

It would be ironic if we didn't have the right remote participation mechanisms in place if we were to discuss best practices for remote participation. We will contact various regional hubs and to coordinate with them on how they can join in the discussion. The moderator would be reminded every 10 minutes to raise remarks from remote participants. Also, we will create a Twitter hashtag, and have email group where people could join in the discussion.

18. Based on which Sustainable Development Goals (SDGs)?

8 and 17

19. Background paper

No additional background paper provided

20. Agenda

Objective: How to ensure sustainable engagement in IGF with remote participation

Description of the workshop:To ensure a sustainable discussion for Internet Governance, it is important to include remote participants who are unable to attend physically to these discussions. IGF and regional IGFs only happen once a year, so most of the work is actually done remotely. While face to face meetings are best, it often comes with a high price tag of traveling and accommodation costs, which is often unaffordable by participants in developing countries. In particular, we would want to explore how to make it sustainable for youth since they are the new blood and least economically supported. By discussing how to make remote participation a sustainable way to attract new attendees, and how to make it easy for them to voice out, despite language and timezone barriers. This topic is crucial to enable inclusive and sustainable growth.

To identify the most important problems to address for remote participation, we will start with a survey to be sent out to broader IGF community. After collecting their feedback, organizers will choose the top 4 pressing issues for discussion of solutions that we can adopt in the next IGF. The report will be submitted to the Secretariat for reference.

Questions in survey: 
1 How old are you? 
2 Have you ever participated remotely for IG discussions? If so, which ones have you participated in? 
3 Have you continued to participate? Why, or why not?
4 What are the key reasons for not attending remotely?
a Time zone
b Moderator has not enabled remote participants
c I do not feel motivated to continue discussions, as they are too vague
d Others
5 Have you ever attended a remote hub to join IG discussions? 
a Will you be interested to host one?
6 Are the current tools optimal for remote participation? Why or why not?

The guiding questions for the breakout groups will be determined by the results of the survey, whilst the main topics are listed as below:
1 How to attract new remote participants?
2 How would remote participants feel more inclusive?
3 If you couldn't attend IGF next year, how would you have done that?
4 How can we attract more people to host remote hub?
a How to provide better mechanisms for workshop organizers to identify the hubs that can join their workshop?
5 How can we help youth in particular to get started?
6 How to remove barrier for remote participants to join?

Rundown for 60 min: 
5 min: Setting the scene on sharing existing state of remote participation using data
5 min: Sharing of survey results on key areas to improve
40 min: Breakout group discussion (4 topics each for 10 minutes)
10 min: Wrap up on conclusion, and next steps to bring remote participation viable

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