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IGF 2018 Village Logistics

IGF 2018 Village Logistics

IGF Village Position
The IGF Village will be positioned inside of the UNESCO HQ in Paris. Please see the ‎two floor plans for the exact names of the space areas and individual booth locations (Floor Plan ‎A for 1-24 booths and Floor Plan B for 25-56 booths).‎

Total Number of booths
Total number of booths is 56. Pending requests will be accommodated, in case someone of the ‎approved organizers with cancel participation or will be willing to partner with another organizer.

How the booths will be positioned/allocated?
The final allocation of booths will be done in alphabetical order. The number under which your ‎organization is listed on the IGF website corresponds to the same number on the floor plan that ‎marks the allocation of your booth. Please see the numbered list of booths here and ‎compare that number with the numbers in the attached floor plans (for booths 1-24 please see the ‎Floor Plan A, and for booths from 25-56 please see the Floor Plan B).‎

Booth descriptions (dimensions and facilities)‎
Each booth will contain one desk and two chairs. Please see here the design of the desk with its ‎dimensions.‎
Each booth will have 1 power plug (voltage is 230 V and the frequency is 50 Hz).‎
The whole IGF Village area will be covered with a stable WiFi network.‎
Each booth will contain one A3 format sheet of solid paper that contains the name of the ‎exhibitor, attached to the panels.‎
Behind each desk there will be a panel. Dimensions of these panels are shown on both floor plans and additional explanations are added below. The organizers will be provided with velcro tape, that can be used to attach items on the panels (e.g. posters).  ‎
Booths will not have any lockable cabinets.‎
Desks at the booths do not have any drawers.‎
Booths organizers are responsible for their belongings. It is advised not to leave valuable items ‎unsupervised.‎

For the Floor Plan A, panels are behind all desks for the booths numbered: 1-3; 12-17; and 20-22. There are 3 panels behind the desk and one on each of two desk's sides. Dimensions of  panels are: 1m wide and 2.5 m high.

On the Floor Plan A, the purple color stands for the booths where the panels are not needed as there is a wall behind that can be used for displaying the materials. The dimensions of the wall that can be used are 2.5 m x 2.5 m. The UNESCO will provide scratches to stick paper-made materials on the wall. 

For the Floor Plan B, there are panels for the following booths: 40-44; 51-52; 54-56. There are 3 panels behind the desk and one on each of two desk's sides Each panel is 1 m wide and 2.5 m high.

On the Floor Plan B, for the booths areas marked in green, there are no panels. There are walls behind the desks that can be used for displaying the paper-made materials. The dimensions of the wall that can be used are 2.5 m x 2.5 m. The UNESCO will provide scratches to stick paper-made materials on the wall.  
The red color areas are the so called  'works of art' and in these areas there will be panels behind each of the booth, dimensions as indicated above (1 m wide and 2.5 m high).

Total area of each booth space is 3.5 m2.

What can you bring to your booth space?‎
You are allowed to bring your info-materials (banners, backdrops, posters, publications and ‎similar, including promo t-shirts as some did last year) that are directly connected to your work ‎and are of non-commercial nature.‎
Please note that it is now allowed to have any food and drinks inside the venue. Also, it is not allowed to have the ‎coffee/tea machines or similar electronic devices at the booth area.

Is there a printing service at the venue?
Yes, there is an Internet café at the venue, where you can print materials.‎

Can you ship any materials to the venue prior to the meeting?‎
Unfortunately, this will not be possible.‎
However, it will be possible that the organizers deliver their materials with a vehicle on Saturday, 10 ‎November 2018 from 09:00 a.m. until 15:00 p.m. local time in Paris.‎
It will not be possible to park the vehicles inside the venue parking area, but just to enter through the gate, drop off ‎materials and leave the venue. There will be volunteers to help putting materials inside of the ‎venue.‎
In case you will use this option, please inform the IGF Secretariat at: anja[dot]gengo[et]un[dot]org.‎

When is the opening and closing of the IGF Village?‎
The IGF Village will be open from Monday morning, 12 November, when the programme starts. ‎The organizers can enter the venue on Monday, 12 November, starting from 07:30 a.m. local time in Paris. The booth areas ‎will need to be cleared by 17:00 p.m. local time in Paris, on the last day of the meeting (14 ‎November).‎

Can the booth organizers enter the Venue before the official meeting days  (12-14 November)? 
The booth organizers can enter the venue on Saturday, 10 November, from 09:00 a.m. until 15:00 p.m. local time in Paris to bring their materials and prepare their booths. If you plan to enter the venue on Saturday, please inform the IGF Secretariat (anja[dot]gengo[et]un[dot]org)

If possible, we advise that for the Saturday entry, the booth organizes should come in line with the following schedule:

  • Booths numbered from 1 to 20 to come in on Saturday from 09:00 a.m. until 10:00 a.m.
  • Booths numbered from 21 to 40 to come in on Saturday from 10:00 a.m. until 12:00 p.m.
  • Booths numbered from 41 to 56 to come in on Saturday from 14:00 p.m. until 15:00 p.m.

Contact Information

United Nations
Secretariat of the Internet Governance Forum (IGF)

Villa Le Bocage
Palais des Nations,
CH-1211 Geneva 10
Switzerland

igf [at] un [dot] org
+41 (0) 229 173 678