- ¶ 3 Leave a comment on paragraph 3 0
- Open and Transparent
¶ 7 Leave a comment on paragraph 7 0 It is the responsibility of the organizing committees to ensure that all interested stakeholders, both individuals and organizations, are invited to participate in the IGF Initiative. It is important that the IGF Initiative’s work is conducted in a transparent manner. This means that wider relevant communities need to be properly informed about the work plan.
¶ 8 Leave a comment on paragraph 8 0 The best way to inform the community is to regularly send updates to the mailing list, post them on the official website/webpage and promote through the social network accounts.
¶ 10 Leave a comment on paragraph 10 0 The organizing committee of an IGF Initiative has the responsibility to organize the meeting and develop the overall program that will encompass the views of the wider community. Conducting rounds of public consultations on the substantive meeting program, are good practices that can ensure inclusiveness.
¶ 11 Leave a comment on paragraph 11 0 In particular, the meeting’s program agenda needs to address the views of the wider community. The core organizing teams are free to decide the ways they will run the public consultations. Usually, the initiatives either launch a public call for input for topics that should be discussed at the annual meeting(s), or they propose agenda topics and call for public consultation, potential edits, and the final adoption of the proposed agenda.
¶ 12 Leave a comment on paragraph 12 0 Either way, the organizers have the responsibility to create an effective way of conducting outreach with the community and seeking input before the final decision is made, which should ideally be based on consensus to the extent possible.
¶ 14 Leave a comment on paragraph 14 0 To comply with the IGF’s main principles, mainly the principals of being open, transparent, and inclusive, the initiatives should conduct effective outreach toward their respective communities. This is why the initiative should, establish the following instruments to inform the wider community and conduct outreach:
- ¶ 15 Leave a comment on paragraph 15 0
- Establish a dedicated website or webpage;
- Create a mailing list and/or an open website platform; .
- Create dedicated social media accounts and official hashtag(s);
¶ 16 Leave a comment on paragraph 16 0 Once the above mentioned outreach instruments are established, the initiatives should use all these channels to communicate with their respective communities and seek input and feedback.
¶ 18 Leave a comment on paragraph 18 0 The mailing list’s subscription details should be available on the initiative’s website/webpage, where the list is open to anyone interested in signing up and not restricted to local and/or regional stakeholders.
- ¶ 20 Leave a comment on paragraph 20 0
- Support the online participation, by providing a free WeBEx account for the initiative’s annual meeting(s) and a training for a remote moderator.
- Create a dedicated mailing list;
- Hosting a dedicated page at the IGF;
¶ 22 Leave a comment on paragraph 22 0 The decision-making process of the IGF initiative should be bottom-up, where the substantive organization of the annual meeting(s) should reflect the needs of the respective community the NRIs are acting within. This is why the NRIs are encouraged to run public consultations, in order to ensure that the community is aware of the initiatives’ work, uphold the importance for engagement, and encourage involvement.
¶ 24 Leave a comment on paragraph 24 0 All annual meetings of IGF initiatives are non-commercial (not-for-profit). The annual NRIs’ meetings are not organized for the purpose of gaining profit. This means that the entrance to the annual meeting as well as the cost of participation for all interested stakeholders during the preparatory process and the meeting day(s) need to be free of charge.
¶ 25 Leave a comment on paragraph 25 0 This does not mean in any way, however, that the initiatives are not free to have donors and sponsors that will support the organization of their annual meetings. In fact, donors and sponsors provide the majority of the funding and resources needed for NRIs.
¶ 27 Leave a comment on paragraph 27 0 The IGF initiatives need to respect the criteria of being multistakeholder in its organization. The multistakeholder approach refers to collaboration between all stakeholder groups (private sector, civils society, public sector/Government and technical community), around development and implementation of an array of Internet-related principles, norms, rules, decision making procedures, and policies and programs.
¶ 28 Leave a comment on paragraph 28 0 Additionally, the multistakeholder component is also very important in regards to the meeting. In principle, organizers must ensure that the session speakers and presenters reflect stakeholder diversity, as this will add to the session being inclusive of different views.