Stage 1: Initial Screening by IGF Secretariat
Why: Remove proposals that do not satisfy minimum criteria
Who: IGF Secretariat
When: Complete within 1 week after proposal deadline
All proposals must meet the minimum criteria listed below. Proposals that do not will be removed from consideration for the IGF programme.
- The proposer must complete all fields of the submission form with relevant information.
- The proposal must have at least 3 provisionally confirmed speakers who have been contacted by the proposer, and who have expressed their interest and intent to participate.
- Workshop reports are important to building discussion at the IGF. If the proposer organized an IGF workshop in recent years, he/she would have been required to submit a report to the IGF Secretariat. Proposers can provide a link to the report on the submission form. If a report was not submitted, the proposal will be declined.
- MAG members cannot submit workshop proposals.
The initial screening will be completed by: 28 April 2020, four days following the close of the Call for Proposals.
Stage 2: MAG member evaluation
Why: Rank proposals according to criteria
Who: Individual MAG members
When: Complete by 29 May 2020; the Secretariat will prepare a synthesis/analysis document by 5 June 2020
After Stage 1, the IGF Secretariat will circulate the workshop proposals to individual MAG members for evaluation. MAG members will evaluate workshops based upon the following criteria:
- Policy Question(s) Proposals should clearly define the public policy questions, that will be explored during the workshop. Examples of policy questions are available here.
- Relevance: Proposals should be relevant both to Internet Governance and one of the four thematic tracks or the IGF2020: 1) Data, 2) Inclusion, 3) Trust and 4) Environment. The 2005 Report of the Working Group on Internet Governance (WGIG) describes Internet Governance as ''the development and application by Governments, the private sector and civil society, in their respective roles, of shared principles, norms, rules, decision-making procedures, and programmes that shape the evolution and use of the Internet.'' The narratives for each thematic track are available here.
- Format: This criterion does not favour any one format over another, but considers whether the workshop session, as described in the proposal, is consistent with the format listed (for example, if the format is Debate, then does the proposal describe how the debate will be set up).
- Diversity: Proposers are strongly advised to pay particular attention to ensuring diversity of perspective, supported by experience, gender, region, stakeholder group, and inclusion of youth, persons with disability, and persons from under-represented or marginalized groups, within their organizing teams as well as listed speakers, as these will be reviewed against the key diversity measure. Proposers are further advised that they should list a minimum of three provisionally confirmed speakers and limit their number of speakers to no more than five wherever possible, so as to ensure space in their session for participant engagement. While the latter is not a disqualifying criterion, excessive numbers of speakers will result in lower support for the proposal.
- Content: Under this criterion, MAG members will assess the overall quality of the proposal as presented, including whether the description of the session is well-thought through, presents a concrete plan, and all responses are complete.
- Interaction: Workshop sessions should be engaging for all participants. The interaction criterion will consider the plans proposed for interaction between speakers and other participants, including remote participants.
The total score for each proposal will be the mean average of the grades received by MAG members.
Upon receiving the MAG member scoring, with a target date of 29 May 2020, the Secretariat will prepare a synthesis of the evaluation by 5 June 2020. The Secretariat will conduct a final review of the results by 12 June 2020, in preparation for the in-person MAG meeting on 16 - 18 June 2020.
Stage 3: MAG discussion, identification of merger candidates, and finalization
Why: Determine the final list of workshop sessions
Who: MAG members and IGF Secretariat
When: MAG Meeting on 16 - 18 June 2020
Before and during the June meeting, MAG members will look at the results to ensure an overall balance of the topics within the programme. Proposals that did not score highly overall, but which show promise and could help balance the programme, may be set aside for further consideration. Proposers will then be contacted and asked to submit a revised proposal, addressing any shortcomings in their initial submission.
In some cases, the MAG will receive workshop proposals on the same issues, topics and format. Similar workshops may be accepted on the condition that they “merge” together. In this case, the workshop proposers will be contacted by the IGF Secretariat.
Following the merger process and other necessary arrangements, the IGF programme will then be finalized.
WORKSHOP SELECTION FOR IGF 2020
PROPOSED SCHEDULE and TIMELINE
|
|
Activity |
Dates |
|
1. |
Open call inviting workshop proposals |
2 March - 22 April |
|
2. |
Secretariat groups MAG evaluators, then screens, organizes and sends proposals to MAG for evaluation |
23 - 28 April |
|
3. |
MAG workshop evaluation |
29 April - 29 May |
|
4. |
Secretariat synthesis and analysis of workshop results |
1 - 5 June |
|
5. |
MAG review of results |
9 - 12 June |
|
6. |
MAG meets to select final workshops at Second Open Consultations and face-to-face Meeting |
16 - 18 June |